· Project Coordinator: Ramón Gavela (CIEMAT) | · Deputy Project Coordinator: Bernard Marechal (UFRJ) |
· Administrative Assistant: Cristina Bauluz (CIEMAT) | · Financial Administrator: Mª Ángeles Iscar (CIEMAT) |
· Project Secretary: Raquel Muñoz (CIEMAT) | · Web Master: Stefano Troiani (CIEMAT) |
· System Administrator: Alicia Acero (CIEMAT) | · Administrative Assistant: Félix Barrio (CIEMAT) |
· Reader Board: Philippe Gavillet (CERN) | |
ADMINISTRATIVE TASKS |
Activity | PC / DPC | Administrative Assistant | Financial Administrator | Project Secretary | Web Master |
1. Mailing lists | | | | Maintaining and uploading mailing lists under Mailman | |
2. Common Calendar | | | | Maintaining and uploading a common calendar for EELA activities. | |
3. Indico Tool | | | | Maintaining and updating an event agenda on the web. | |
4. Conferences, Training Courses and Meetings Organization and Coordination | Planning Interaction with speakers | Interaction with speakers | Managing attendees payment | General Organisation
Contacting participants ans supporting events organisation in partners institutions.
Interaction with attendees, CIEMAT Travel Agency and Public relations Department | |
5. Technical Documents | | | | Maintaing and managing project documentation and standard templates by means of 'Documents' tool | |
6. Support | | Creating, maintaining and controlling project incidences. Claiming incidences in progess | | | |
7. Planning | | | | Estabilishing and tracking project progress, inquiry for relevant documentation | |
8. Deliverables | Submission to the European Commission | Editing and formatting WPs deliverables, writing own deliverables, sending them to the TEB, final review | | Editing and formatting WPs deliverables, writing own deliverables, sending them to the TEB, final review | |
9. Reports | Submission to the European Commission | Information inquiry, progress report writing, submission to TEB, final review | | Information inquiry, progress report writing, submission to TEB, final review | |
10. Contact with Partners | | Problems resolution, information submission, documents request, regular calls | | Problems resolution, information submission, documents request, regular calls | |
11. Contact with different Committees | Attendance to regular tracking meetings, reports editing, documentation management | Attendance to regular tracking meetings, reports editing, documentation management | | Attendance to regular tracking meetings, reports editing, documentation management | |
12. EELA Private Web Site | | | | Managing information | Creating and updating information |
13. Interaction with other projects | Estabilishing and keeping contact to other projects | | | Estabilishing and keeping contact to other projects | |
FINANCIAL TASKS |
Activity | PC / DPC | Administrative Assistant | Financial Administrator | Project Secretary | Web Master |
1. Monthly working-hours tracking | | | Controlling hours devoted to the project | Requesting sheet of hours devoted to the project | |
2. European Commission Funds Distribution | | | Controlling funds sent by the European Commission, making a proportional distribution of funds in accordance to project participation and controlling funds tranfers | | |
3. Costs Justification | | | Collecting semester cost status of each partner as well as cost justification of each institution. Making a project costs sheet every six months | | |
4. Costs Review | Submitting the project costs sheet to the European Commission at the end of every year | | Modification subject to changes made by the EC | | |
5. Cost Audit | | | Coordinating every institution audit and providing all necessary information for the CIEMAT final audit | | |
LEGAL TASKS |
Activity | PC / DPC | Administrative Assistant | Financial Administrator | Project Secretary | Web Master |
1. EC Legal Procedures | Studying, analysing and implementing all the European Commission legal documents, being abreast of procedures and attending the European Commission meetings | Studying, analysing and implementing all the European Commission legal documents, being abreast of procedures and attending the European Commission meetings | Studying, analysing and implementing all the European Commission legal documents, being abreast of procedures and attending the European Commission meetings | Studying, analysing and implementing all the European Commission legal documents, being abreast of procedures and attending the European Commission meetings | |